Job Description

Job Description

Job Title: Office Manager

Location: San Antonio, TX

Position Overview

We are seeking a detail-oriented and highly motivated Office Manager to oversee daily office operations and support leadership at a growing engineering firm. This role requires a strong leader with excellent organizational, communication, and problem-solving skills who can balance administrative management, light HR functions, and occasional marketing coordination. The Office Manager will play a key role in maintaining a positive office culture, ensuring smooth operations, and driving process improvements.

Key Responsibilities

• Lead and support the administrative team to ensure efficient day-to-day operations.
• Manage vendor relationships, contracts, purchasing, and office supply inventory.
• Coordinate office events, seminars, webinars, meetings, and travel arrangements.
• Oversee building maintenance and act as point of contact with external vendors.
• Assist with HR functions including onboarding, compliance, employee support, and job postings.
• Support leadership with calendar management, reporting, and special projects.
• Manage certifications, company inbox, and administrative task assignments.
• Collaborate with engineers and leadership on Requests for Qualifications (RFQs).
• Coordinate and post company content on social media and update website as needed.
• Assist with sponsorships, gala registrations, and community engagement activities.
• Ensure proper documentation, recordkeeping, and IT support ticket submissions.

Qualifications

• 5+ years of office management, administrative leadership, or executive assistant experience (experience in engineering/professional services preferred).
• Associate’s degree required; Bachelor’s degree preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite; Adobe Acrobat and InDesign experience a plus.
• Knowledge of basic HR practices and experience coordinating vendors.
• Ability to lead, motivate, and support an administrative team.

Why Join

• Competitive pay with full benefits (health, dental, vision, life insurance, 401k matching, FSA).
• 4-day work week option with paid time off.
• Supportive, team-oriented culture with opportunities for leadership impact.
• Chance to work directly with leadership and contribute to firm-wide growth initiatives.

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