CAPITAL COLLATERAL REGIONAL COUNSEL, NORTH - OFFICE STAFF ASSISTANT Job at Florida State Jobs, Tallahassee, FL

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  • Florida State Jobs
  • Tallahassee, FL

Job Description

Capital Collateral Regional Counsel, North - Office Staff Assistant

The essential function of the Office Staff Assistant within CCRC-N is clerical in nature to perform tasks related to the administrative support of the agency.

Duties & Responsibilities:

  • Answer incoming agency phone calls
  • Greet agency visitors
  • Process incoming and outgoing mail, shipments, and deliveries
  • Conduct opening and closing procedures for the agency
  • Perform occasional local errands (post office, FedEx, storage unit, etc.)
  • Scan and file documents
  • Maintain state and federal posters required in the workplace
  • Assist with other agency work as necessary

Travel Management:

  • Assist with the preparation of travel packets, including travel vouchers
  • Obtain accurate receipts for travel as needed
  • Enter data into STMS (Statewide Travel Management System)
  • Reconcile monthly Sunpass transponder statements

Inventory:

  • Assist with inventory tracking, inspections, and surplus/decommissioned inventory
  • Maintain and process warranty claims for agency items
  • Assist with annual fiscal year-end inventory reports
  • Assist with the purchasing of office materials and supplies

Minimum Requirements:

  • A high school diploma or its equivalent and three-year's experience in a related field or a bachelor's degree from an accredited college or university.

Knowledge, Skills, & Abilities:

  • Microsoft Word and Excel, including pivot tables and merges
  • Google Suite Services including Email, Calendar, Drive and Docs
  • Box.com
  • STMS (Statewide Travel Management System)

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: Tallahassee, FL, US, 32301

Job Tags

Agency work, Work at office, Local area,

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