Job Description

Capital Collateral Regional Counsel, North - Office Staff Assistant

The essential function of the Office Staff Assistant within CCRC-N is clerical in nature to perform tasks related to the administrative support of the agency.

Duties & Responsibilities:

• Answer incoming agency phone calls
• Greet agency visitors
• Process incoming and outgoing mail, shipments, and deliveries
• Conduct opening and closing procedures for the agency
• Perform occasional local errands (post office, FedEx, storage unit, etc.)
• Scan and file documents
• Maintain state and federal posters required in the workplace
• Assist with other agency work as necessary

Travel Management:

• Assist with the preparation of travel packets, including travel vouchers
• Obtain accurate receipts for travel as needed
• Enter data into STMS (Statewide Travel Management System)
• Reconcile monthly Sunpass transponder statements

Inventory:

• Assist with inventory tracking, inspections, and surplus/decommissioned inventory
• Maintain and process warranty claims for agency items
• Assist with annual fiscal year-end inventory reports
• Assist with the purchasing of office materials and supplies

Minimum Requirements:

• A high school diploma or its equivalent and three-year's experience in a related field or a bachelor's degree from an accredited college or university.

Knowledge, Skills, & Abilities:

• Microsoft Word and Excel, including pivot tables and merges
• Google Suite Services including Email, Calendar, Drive and Docs
• Box.com
• STMS (Statewide Travel Management System)

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: Tallahassee, FL, US, 32301

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