Job Description

Job Description

Job Description

We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.

Responsibilities:
• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.
• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.
• Manage calendars for management, schedule appointments, and arrange travel as needed.
• Submit and reconcile expense reports in a timely manner.
• Update and maintain division policies and procedures as required.
• Research vendors and suppliers to order office and program supplies.
• Provide scheduling services tailored to the needs of various service lines.
• Answer inbound calls and handle receptionist duties to ensure smooth office operations.
• Perform data entry tasks accurately and efficiently.
• Take on additional responsibilities and projects as assigned.• Minimum of 1-2 years of experience in administrative support or an equivalent combination of education and training.
• Proficiency in administrative tasks, including managing calendars, expense reporting, and meeting coordination.
• Strong skills in answering inbound calls and providing receptionist services.
• Ability to perform data entry tasks with precision and attention to detail.
• Familiarity with ordering supplies and researching vendor options.
• Excellent organizational and time-management skills.
• Effective communication abilities to interact with associates, management, and contractors.
• Flexibility to adapt to varying tasks and responsibilities as needed.

Job Tags

Long term contract, For contractors, Work at office,

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